Admission
Greenbuild Expo 2012 is open to trade visitors only through ticket or on the door registration. 100 free tickets will be sent to you. For a further supply of tickets please return Form 1.
Audio Visual Equipment Hire
Sirius Conference & Events Ltd are the official AV contractor for the show. AV requirements can be ordered by returning Form 15 to Sirius ASAP.
Build-Up Information
Guidelines for trouble free build-up for the show will be sent with exhibitor/contractor passes by Friday 13th April.
Car Parking
Exhibitors can obtain special Car Park Vouchers at a reduced rate of £12.00 per day including VAT for the build up, breakdown and open days of the event. Tickets must be purchased before 24th April 2012 using Form 17 and paid in advance by credit card or cheque payable to National Car Parks M/CR Ltd. Tickets will be returned by post together with a full VAT receipt.
Vouchers are valid for cars and small vans only because the Manchester Central Under Croft Car Park has a height restriction of 6’ 6”.
Please note refunds will not be issued for unused vouchers.
Carpet
The exhibition hall will be fully carpeted.
Catering
All catering requirements must be supplied through the venue. It is not permitted to bring in outside supplies of food and drink on to the stands.
Deliveries
Manchester Central does not have any storage facilities for exhibitors. Any deliveries must arrive during the tenancy period and be collected before the end of the tenancy. Please address deliveries as follows:
Your Company name and stand number
Greenbuild Expo
Central Hall 2
Manchester Central
Petersfield
Manchester
M2 3GX
Demonstration And Working Exhibits
Exhibitors should confirm details of any demonstrations on Form 3.
In order to offer some advice to those Exhibitors planning to demonstrate equipment in the exhibition hall, the following notes have been prepared:
- All running machinery and other working apparatus shall be efficiently guarded to the satisfaction of the Authorities to prevent injury to persons.
- Exhibits must be so positioned that at no time will they intrude into the gangway or hazard visitors.
- Starting devices on machines should be isolated to prevent visitors operation unattended exhibits.
- Proper consideration shall be given to the conditions under which the equipment is being demonstrated which may well differ considerably from the conditions under which it is normally installed and for which the normal safeguards will no longer by appropriate.
- Any exhibit or process that generated noxious to toxic fumes, exhausts or smoke of any kind shall be so arranged as to have an effective exhaust system to the outside atmosphere.
- The use of compressors, sprayers, auto-trucks and similar plant powered by internal combustion engines is normally prohibited when visitors are in the hall.
- The organisers reserve the right to terminate the equipment demonstration at any time.
- All supplies of fuel to be kept outside the exhibition in a controlled store for flammable items.
- Textile fabrics, signs or other materials used for interior decorative purposes within stands shall be of the following materials: non-combustible material, inherently non-flammable material, durably flame proofed fabric and plastics material acceptable to the local Fire Brigade.
Exhibitors should contact the Organisers for further details should they have any queries relating to the above mentioned points.
Dilapidations
Any charges imposed upon the Organiser for damage to the site caused by an Exhibitor or his contractor will be passed on to the Exhibitor in question.
Electricity
Electrics are not provided as part of the shell scheme package. The Intershell Group are the official electrical contractor for the show and must carry out all electrical work on stands. Any queries regarding electrics should be made direct to The Intershell Group – 01633 838283.
Electrical requirements can be ordered by sending Form 7 to The Intershell Group before Wednesday 25th April, attaching a sketch showing the approximate positioning of all ordered electrical items.
Exhibitors Badges
Click here to pre-order your Exhibitor Badge for collection during show build up.
Alternatively you can register all stand personnel details on site during build up to print off your exhibitor badges.
In the interests of assisting visitors it is essential that all stand personnel wear identification badges at all times.
Fire Precautions
By order of the Local Fire Authority, the required number of standard type water/gas fire extinguishers will be sited within the show. Exhibitors who, because of the nature of their exhibits, require a special type of extinguisher must contact the Organisers prior to the show. Fire Evacuation/Drill Procedures will be handed out at the show.
First Aid Facilities
First aid facilities will be available though out the duration of the Exhibition by contacting a member of the Greenbuild Expo team
Forklift Services
The Intershell Group have been appointed to supply forklift services at the event. Please complete Form 9 .
Furniture
Melville Hire Services has been appointed to supply on hire, a full range of stand furniture as required by the Exhibitors. Their brochure is available by clicking here .
Contact details are:
Email: .(JavaScript must be enabled to view this email address)
Tel: 02476 380000
Fax: 02476 380001
Health & Safety
Exhibitors must ensure that all individuals, companies, exhibits, special features and materials they bring to the exhibition comply with the Health & Safety at Work etc Act 1974. Exhibitors must ensure that due thought and consideration is given to their own and others health, safety and welfare throughout the event and so far as is reasonably practicable, that their actions – or omissions – do not give rise to accidents, injuries or an unsafe working environment.
Health and Safety Declaration
All exhibitors MUST complete and return Form 2 by 6th April to indicate their commitment to Health and Safety at the exhibition
Risk Assessments – Space only exhibitors
All Space Only exhibitors MUST undertake a Risk Assessment prior to the exhibition, identifying the hazards present on-site and ways in which you will minimise and control these risks. You must also obtain copies of risk assessments from all your appointed contractors who undertake work on your stand. A sample risk assessment is available from the organisers if you require one.
Risk Assessments – Shell scheme exhibitors
Shell scheme exhibitors are not always required to undertake risk assessments. You may obtain exemption from the above by completing and returning Form 3 before Friday 6th April. However, if any of the activities below are planned you will be required to undertake a Risk Assessment (a sample risk assessment is available from the organisers if you require one), prior to the exhibition, identifying the hazards present on site and ways in which you will minimise and control these risks. Activities are:
- Any hazardous or moving exhibits on your stand
- any live demonstration or event involving members of the public
- any significant construction within your shell scheme
- where your staff come into contact with other hazardous areas of the exhibition.
Hotel Accommodation
Form 16 lists local hotels reserved for Greenbuild Expo exhibitors. If you would like to book one of these hotels please fax back the form or contact Jigsaw Conferences (0870 752 0433).
Alternatively book online by visiting their website.
Insurance
All Exhibitors are required to hold insurance to cover the legal liability for negligence. This Public Liability Insurance must be for an indemnity of at least £2,000,000.00.
Exhibitors are required to indemnify the Organisers against all liabilities, action costs and compensation for injury or loss of any property, arising as a result of their occupancy of a stand or of any act, omission or negligence by the Exhibitor or agent or any other person under his direction.
Although every reasonable precaution is taken to prevent any loss or damage to exhibitors property, the organisers cannot accept responsibility for any loss or damage that may befall the person or property of the exhibitor from any cause.
Exhibitors and contracts are insured under Public Liability Insurance. This does not protect property owned by the Exhibitor or Contractor and, therefore Exhibitors are reminded to insure displays, equipment and staff property against loss or damage.
Event Insurance are exhibition insurance specialists. You can contact them direct
on 0800 515980/01425 470360.
Please send proof of your current Public Liability Insurance (NOT a copy of your Employers Liability Certificate) for inspection by Friday 6th April to Kirstin Eldridge, Greenbuild Expo, Regal House, Regal Way, Watford, Herts, WD24 4YF.
Internet Connection
Exhibitors requiring internet access on their stand should contact Manchester Central directly. Requirements can be ordered by sending Form 10 to Manchester Central before 25th April, and showing the approximate positioning of the line. Manchester Central is Wifi enabled. This costs £9 for two hours.
Mobile Credit Card Terminals
123 Hire supply mobile credit card and debit card terminals. This system does not need a land line. If you require this service please return Form 14 before the 10th April.
Press Office
A Press Office will be available, due the nature of the exhibition, literature printed on recycled paper or electronic media would be preferable in this area. If you have any queries regarding the press office please contact Lucy Young on 01923 237799 or email .(JavaScript must be enabled to view this email address).
Promotion
PR
Creative Concern are our PR Company for the 2012 event. Their details are as follows:
Sophie Parkes, Creative Concern - 0161 236 0600.
Email: .(JavaScript must be enabled to view this email address)
Should you have information for your activity in 2012 then send them to Sophie, we’d be especially interested in hearing about your new product launches or initiatives available from your stand in 2012.
E-News
As part of the promotion of Greenbuild Expo regular emails are sent to visitors and potential visitors. For your company to be included in these emails, please send information as soon as possible regarding your participation at the event to .(JavaScript must be enabled to view this email address).
Magazine Coverage
Greenbuild Expo is also promoted through various Hamerville magazines. Please send entries for inclusion in the magazines to .(JavaScript must be enabled to view this email address) before Wednesday 1st February.
Video
Face UP TV will again be filming Greenbuild. The film will review all the major UK and International players, interview key organisations and see what’s up and coming for 2012 and beyond. The film will be free to watch on the Event website for the next 12 months.
For a nominal fee the camera crews are happy to make a 3-4 minute video of your company which can be embedded onto your website and may be included in the main film of the show. This can include interviews with key personnel or clients, product or service reviews, or a mixture of all. All filmed and edited professionally.
Video content is becoming an increasingly important part of every company’s online presence. You can use video to communicate with customers in a more engaging way, improve your search engine results and extend the reach of your web presence beyond your site. For further information please contact Julian Stewart directly on 07712 871250 / 01993 868517 or .(JavaScript must be enabled to view this email address)
Rigging
Outback Rigging are contracted to put any required points in the ceilings of Manchester Central. Please return Form 11 direct to outback rigging before the 20th April to avoid a late booking surcharge.
Stand Cleaning
The cleaning of stands will be arranged by the Organisers on a daily basis. Exhibitors are responsible for their own cleaning of exhibits on display. Exhibitors should contact the Organisers office if there are any problems with stand cleaning.
Stand Construction - Shell Scheme
Intershell Systems Limited are the official shell scheme contract for the show. Any queries in relation to the construction of the shell scheme of the stands should be made directly to Intershell. All specifications are detailed on the Intershell Spec sheet which can be downloaded here GB_Expo_Intershell_spec_sheet.pdf
Panels: Velcro Compatible Grey Tweed. 2440mm high.
Fascias: Black Covering
Carpet: Green
Name Board: Consist of capital and lower case 50mm black lettering on white card, fixed to the fascia. Exhibitors are requested to fill in the precise company name on Form 4. (return by 25th April 2011)
Height Restrictions: If any part of your stand exceeds 2.5 metres in height, a detailed plan must be sent to the Organisers by Friday 6th April. (please note maximum stand height is 3.9 metres)
Stand Construction - Space Only Sites
All Space only exhibitors are required to submit a plan of their stand including all dimensions. This should be sent with a Risk assessment and Method statement. Please send 2 copies of everything. Stands must be built within the area of space contracted. No stand should impinge or overhang the gangways.
All stand drawings must be sent to the organisers for approval before Friday 30th March.
Height Restrictions: Stands or other structures inclusive of signs or fascias shall not exceed 3.9 metres in height.
Sustainable Event Accreditation
We are aiming to achieve the BS 8901 sustainable event accreditation for Greenbuild Expo 2012. In order to do this, we will need to communicate certain information to you via email.
Telephone Lines
Exhibitors requiring a temporary telephone line to their stand must contact BT Business Sales directly on 0800 800 152. Please place your order as soon as possible. Lines need to be put in place on Monday 7th May during Build-up.
123 Hire supply mobile credit and debit card terminals. This system does not require a land line. If you require this service please return Form 14 before the 10th April.
Vehicles As Part Of An Exhibition Stand
Exhibitors must inform the Organisers if they intend to display a vehicle on their stand. This can be done by completing and returning Form 6 before Friday 6th April.
Exhibitors displaying vehicles will be allocated a time on Monday 7th May during build-up to deliver their vehicle to the venue.
Visitor Guide
As an exhibitor, you are entitled to a free editorial in the visitor guide (maximum 50 words). Please email your entry (with a colour picture and colour logo) to .(JavaScript must be enabled to view this email address). Please make sure the Company name, full postal address, telephone number, fax number, website and email addresses are included on the email. If we do not receive copy before Thursday 5th April then we will use part of the copy you supplied for your website entry for the show guide.
Any queries regarding the visitor guide please contact Yve on 01923 237799.
We are offering exhibitors the opportunity to back up their free entries in the guide with a low cost advertisement on one of the limited number of pages that we are holding in reserve. If you are interested in advertising in the guide, please contact Chris Eldridge on (01923) 237704/07921 677645.
Visitor Registration/Data Pens
Visitors to the exhibition will be registered by computer. Data Pens are available for hire enabling exhibitors to obtain details of all visitors visiting their stand. If you require this service please complete and return Form 13. Alternatively book online here.
Water And Waste
Exhibitors requiring water and/or waste to their stand should return Form 12 before the 20th April. Please liaise with Melville when ordering the water and waste as the location of the pipes may affect your stand design or layout.
WIFI
Manchester Central is WIFI enabled for anyone who wants to access the internet. This costs £9 for two hours.